Friday, August 30, 2013

EWIS Updated Data Now Available

ESE just announced that Early Warning Indicator System (EWIS) data for the 2013-14 school year are available through Edwin Analytics. Data are available for students in grades 1-12. There are three EWIS reports available: 1) Student List (EW601), 2) District View (EW301), and 3) Graphical View (EW302) that includes longitudinal trends. All reports may be filtered to look at a particular school, grade level, and/or student population type.

See the EWIS site for more information about the data. The second page of the Edwin Analytics Reports Overview document provides specific information about the reports. 

In addition, ESE offers the following guidance: 

Seeing grades/students listed in the incorrect school?
Students are listed in the school where they were most recently claimed, so for most students this will be the school they attended at the end of the 12-13 school year. To update the school where a student currently attends (e.g., for students that went from a middle school last year to a high school this year), complete the student claiming process outlined here This will ensure that all students are listed in their current 2013-14 school. 

Seeing a retained student listed in the incorrect grade?
Students are listed in their anticipated grade level for this school year. For example, if the student was reported as enrolled in 7th grade last year, they are listed as a grade 8 student in the EWIS reports. If the student was retained in grade then they are likely currently listed in the incorrect grade level. However, the grade levels will be updated later this fall to reflect any retained students after the October SIMS is finalized.

Want more information about the EWIS?
Check out the 5-minute presentation overview of the EWIS here:

Email the Edwin team at or connect with us on Twitter @ Edwin_DESE.

Tuesday, August 20, 2013

Upcoming Accountability Webinars

The Massachusetts Department of Elementary and Secondary Education (ESE) will be holding three webinars to assist district and school leaders in interpreting the preliminary 2013 district and school accountability data that is  available for preview in the Security Portal.

Webinars will be held on the following dates and times: 

Wed., 8/28 11 at 3:00 p.m.
Wed., 9/4 at 12:00 p.m.
Wed., 9/11 at 11:00 a.m.

Topics will include the Progress and Performance Index (PPI); school percentiles and their relationship to district and school level classifications; and how district and school accountability results will be reported.

All webinars will cover the same information and will be one hour in length. Register online. General explanatory information of the accountability determinations is also available on ESE's site

Thursday, August 15, 2013

Edwin Analytics (formerly EDW) FAQ Part 1

Where is the data warehouse?
The data warehouse was subsumed by Edwin Analytics, which is one part of Edwin. It includes all the reports from the Data Warehouse, plus additional reports, including Early Warning Indicator System data and Postreadiness and Success data. See my earlier post for more details.

Why do I need to log in twice to the security portal?
If this is happening to you, chances are you are using an old bookmark for the security portal. Update your bookmark to See my earlier post for more details.

How do I log in or run/print a report?
DESE's Getting Started Guide can help you with basic functionality in Edwin Analytics and also provides information on supported browsers and other technical questions you may have.

Where can I find more information about the Early Warning Indicator System and Postsecondary Readiness and Success reports?
DESE has provided an overview of these reports on their public site. In addition, DESE has several resources on the EWIS site, including video tutorials, offering further explanation of the EWIS data.

Where are My Folders?
If you do not see a "My Folders" tab at the very top level of tabs (to the right of "Public Folders"), you need to set the My Folders tab to appear. To do this, click on the "Tab Menu" button to the left of the EOE tab at the very top of the page and select "Add Tabs". Check the box next to "My Folders", then the green arrow in the middle to move the selection over to the right.  Click Ok. You should now see the My Folders tab at the top, next to Public Folders.

Where are my school/district folders?
DESE is working on reinstating these folders, where you can share report views with all Edwin Analytics users in your school/district. They anticipate that they will be available some time in September.  

I will be posting more FAQs in the next day or two, too many for one post!

Wednesday, August 14, 2013

Where is my preliminary data??

There seems to be a little confusion about where to go to get preliminary MCAS data and other related accountability information. There are 3 different applications in the Security Portal where preliminary MCAS-related information is posted. Not everyone will have access to all 3 depends on what security roles you have been assigned access by your Directory Administrator. If you have access, you'll see links to each of these applications when you log into the Security Portal (now found at If you use the old link from a bookmark, you will need to log in twice. This will keep happening until you update the bookmark.)

2013 Accountability Data 
This application within the portal connects to 3 layers of reports for your school/district, similar to the Accountability tab in Profiles. Preliminary information about accountability level, PPI indicator values, points, and targets can be found here.

DropBox Central
- Accountability 2013 Data - does not contain 2013 accountability data at this time. At some point it will have a detailed data file.
- MCAS 2013 Data - contains the August 2013 preliminary data files in .CSV and .XLS format for all tested students for whom your organization is accountable (one line per student - these are large and somewhat unwieldy files!)

Edwin Analytics  
Formerly the data warehouse, this has a variety of preliminary MCAS reports (item, strand, performance/achievement, and growth) that can be run for various grades, subjects, and/or subgroups within a school or district. At this point, there is no state comparison data for 2013. 

At this point, all 2013 MCAS data is considered preliminary and as such, is embargoed. When the data are publicly released in mid-September, data reports will also be available on the DESE Profiles

*Thanks to my colleague Laura Tilton, SE DSAC Data Specialist, for the general content of this blog post!

Thursday, August 8, 2013

Full Preliminary MCAS and Accountability Results

By now you probably have taken a look at the full preliminary MCAS results and preliminary accountability data that DESE released the other day (see the SAS update for more info). DESE held two webinars to provide more explanation and guidance. Some of the key points from the webinar include: 

  • All data is embargoed until the public release in September! DESE states that you can use it for planning and research with appropriate staff and to let students know they earned a diploma. You should not discuss aggregate results in public or show preliminary aggregate reports at school committee meetings. 
  • The MCAS discrepancy window closes on Tues August 13th at 5 p.m.
  • The state has changed slightly how they calculate the growth data, in that they now compare each student to a historical academic peer group. This means that the state SGP for each grade level will no longer necessarily be 50, it may be a bit higher or lower. The state results will be released in September. 
  • The student file now includes, for each student, how long that student has been enrolled in your district, and in your school. In the future, Edwin Analytics will provide reports with MCAS results disaggregated by these variables. 
  • Classroom reports with EOY SIMS data may be available in early September. 
  • Preliminary accountability reports are available in a separate application within the security portal. More detailed webinars will be held in a few weeks. You can register on DESE's site. Updated guidance is also available. 
  • Later this calendar year, DESE anticipates rolling out Edwin Analytics to teachers.

Please let me know if you have any questions!